This page explains how and why we use personal data in our work and your rights in relation to it.
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2018 (the “GDPR”).
2. Who are we?
The Board of Trustees of St George’s Lupset Limited is the Data Controller (contact details below). This means it decides how your personal data is processed and for what purposes. Each department of the company has a named Data Champion who is your first contact in case of a query or complaint.
3. How do we process your personal data?
The Trustees of St George’s Lupset Limited complies with its obligations under the “GDPR” by:
- keeping personal data up to date;
- storing and destroying it securely;
- not collecting or retaining excessive amounts of data;
- protecting personal data from loss, misuse, unauthorised access and disclosure
- by ensuring that appropriate technical measures are in place to protect personal data.
With your permission we may use your personal data for the following purposes: -
- To enable us to provide a service for the benefit of the public in the area of Lupset and West Wakefield.
- To administer records of service users and volunteers;
- To promote the interests of St George’s Lupset Limited and its partners;
- To manage our volunteers;
- To maintain our accounts and records.
- To inform you of news, events, activities and services running at St George’s Lupset Limited
- To share your contact details with other appropriate organisations.
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities and services we offer from the St George’s Community Centre.
- Use of CCTV cameras on site to maintain security and for the safety of staff, users and visitors.
- Processing is carried out by a not-for-profit charity provided: -
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes);
- there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other users of the Community Centre in order to carry out a service to other Trustees, volunteers or Service users. Your personal data will not be shared with third parties outside of the Community Centre parish with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out by the Information Commissioner and this varies depending on the type and purpose of data stored.
We keep an updated list of this as it relates to St George’s Lupset Ltd.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
- The right to request a copy of your personal data which St George’s Lupset Limited holds about you;
- The right to request that St George’s Lupset Limited corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for St George’s Lupset Limited to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the Data Controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), [NB this only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means];
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, [NB This only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics];
- The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries of complaints please in the first instance contact the Centre Manager at firstname.lastname@example.org
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.